EmpowHR - New Controls for Creation of Dual Appointments

Reference Number: NFC-25-1752246149
Published: September 30, 2025
Effective: Pay Period 19, 2025

Summary

This bulletin provides Agencies with information regarding new controls on the EmpowHR Add Employment Instance USF component. The system will now only allow the use of the Add Employment Instance USF component when converting a person of interest or contractor to an employee or when hiring an employee on more than one appointment. EmpowHR will also check for existing appointments and if necessary will check the work schedule for each appointment.

Affected System

System	System Impact Status
EmpowHR	Updated to add controls on the Add Employment Instance USF component.

Implementation

Preventing False Dual Appointments:

The Add Employment Instance USF component creates a new employment instance or record. Controls prevent the inadvertent creation of a dual appointment when rehiring an employee within an Agency.

Based on the existence of a prior record and new edits, EmpowHR will only allow the use of the Add Employment Instance USF component under the following circumstances:

• Converting a person of interest or contractor to an employee
• Hiring an employee on more than one appointment

When Hiring An Employee On More Than One Appointment:

EmpowHR will determine if there is an existing appointment for an employee. If there is an existing appointment in any Agency using EmpowHR, EmpowHR will check the work schedule for each appointment. Except for the Federal Emergency Management Agency Reservists, employees on multiple appointments cannot have a full-time work schedule for any single appointment. Before EmpowHR creates a new employment instance, either the losing Agency or the gaining Agency must change the employee’s work schedule.

Resources

The EmpowHR PAR Procedure, which is available online at the NFC website, is being updated to include information in this bulletin. To view and/or print procedures, select HR and Payroll Clients from the MyNFC drop-down menu on the NFC Home page. At the HR and Payroll Clients page select the Publications tab and select NFC System Documentation from the Publications Library section to access the procedure manuals.

Inquiries 

For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the customer service portal at ServiceNow Portal for Federated Users and at ServiceNow Portal for Non-Federated Users.